Erasmus+ Incubator Course

Tips, tricks, and implementation hacks for creating high-quality Erasmus+ projects and accreditations.

Erasmus+ course summary
Erasmus+ Incubator is a practical course designed for education professionals who want to improve the internationalization of their schools. The course systematically covers all the important perspectives for successful internationalisation through three pillars: project development, networking and collaboration, and innovation and technology.

Ad1) Project development covers school policy on internationalization, Erasmus+ planning, needs analysis, setting impactful objectives, project management, and quality assurance. Participants will receive practical guidance and ideas for preparing an effective Erasmus+ plan with sustainable impact. Additionally, the course will provide participants with a comprehensive list of impact indicators and measurement tools for monitoring and evaluation of their international projects. Furthermore, the course shows how to integrate project results into daily school practice.

Ad2) Networking and collaboration explore eTwinning, Erasmus+ networks, hosting job shadowing, maintaining high-quality partnerships, and leveraging a community of practice. Participants receive networking resources and are encouraged to join relevant communities of practice.
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Ad3) The innovation and technology pillar explores artificial intelligence, virtual exchange, and other tech to enhance Erasmus+ project development and management.
By the end of the course, participants will prepare a concept note for their own Erasmus+ project with concrete input in every single chapter. However, the most important learning outcome is the awareness of the participants that internationalization is not a single project, but a strategy and policy worth following by all teachers, students, parents, and local policies.

​"Internationalization is not just about opening doors to the new world, but about opening minds to new possibilities." – Generated by ChatGPT

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Upcoming dates

2025	CITY	STATUS
7 - 12 July	Vienna, AUT	confirmed

2026	CITY	STATUS
25 - 29 May	Vienna, AUT	open for registration
6 - 10 July	Ljubljana, SLO	open for registration

Dates or location not convenient?​ 
​Contact us to explore alternatives together.

Status options: 
​open for registration / confirmed / full. ​​

IMPORTANT UPDATE:
New Course Format & Pricing

We’re updating our Erasmus+ course structure and pricing, starting with October 2025.

what's new

​Don't miss the discount offers the transition period brings. 

Increase your impact, decrease the stress around deadlines.

Develop appropriate objectives, tools, and indicators grounded in real needs.

Practical guidance

Erasmus+ writing resources, tips, advice.

Networking

Join relevant learning communities and engage in peer-to-peer learning.

Artificial intelligence

Save time and increase the quality of Erasmus+ applications.

Course Content

Full Programme

OBJECTIVES

The Erasmus+ Incubator course aims to equip education professionals with practical skills and tools for developing high-quality Erasmus+ projects, building strong partnerships and networks, and fostering a culture of continuous improvement and learning in the area of internationalization. This includes providing guidance on key areas such as project development, needs analysis, project planning, project management, and monitoring and evaluation. Participants will improve their skills in project planning also by building their networking competencies and utilizing artificial intelligence effectively.

METHODOLOGY

The methodology of the Erasmus+ Incubator course is designed to be interactive, participatory, and project-based. The course includes facilitated discussions, presentations, and interactive exercises designed to introduce participants to key concepts, principles, and best practices in internationalization. Participants work individually or in small groups to develop a concept note for their own Erasmus+ project, applying the knowledge and skills gained during the course to a real-world scenario. Peer-learning and networking are also integral part of the course.

PROGRAMME DAY-BY-DAY

Training usually takes place between 9:00 am and 14:00 pm, followed by after-class activities, that are optional.

​DAY 1: Project development session 1 
We start off with an introductory meeting, an explanation of practical arrangements and a presentation of the participants and timetable. The participants are encouraged to express their expectations, needs and wishes regarding the content of the programme and learning methods.​ *
School policy on internationalization: best practice examples, involving stakeholders, from single internationalization advocate to school community onboarding.
Erasmus+ planning and needs analysis: measurement and tools, stakeholders involvement, the definition of clear objectives and outcomes.
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DAY 2: Project development session 2
Creating sustainable impact: integrating results into daily practice, dissemination strategies, and exploitation activities.
Quality assurance: indicators, tools, measurement, targets. Qualitative and quantitative aspects.
European dimension: definition, intercultural learning, designing European added value, overcoming language barriers.
Concept note: drafting your own Erasmus+ KA1 (accreditation or short-term mobilities) or KA2 project.
 
DAY 3: Networking and collaboration session
eTwinning: best practice presentation by eTwinning ambassador, virtual mobility, intercultural learning and global citizenship education, networking and community building in eTwinning, problems and solutions.
Erasmus+ networks: utilizing networks for effective internationalization, resources, impactful networks. 
Effective partnerships: how to find a high-quality partner, how to be a high-quality partner, tips for effective communication and collaboration with project partners, using online tools and platforms, and fostering a positive team culture.

Half-day excursion. 

DAY 4: Innovation and technology session
Artificial intelligence: enhancing the quality of project planning with the help of artificial intelligence, creating effective prompts, limitations and ethical considerations.
Concept note: drafting your own Erasmus+ KA1 (accreditation or short-term mobilities) or KA2 project with the help of artificial intelligence.
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DAY 5: Integration session
Presentation and peer review of concept notes.
Overcoming challenges in internationalization.
Action plan.

DAY 6
​Evaluation and farewell. 
Documentation and certificates of attendance.

* Some changes in the programme are possible - the content of the course is always adapted to the participants previous knowledge, expectations and requirements. 
​The participants receive the Informational Booklet a few weeks prior to the start of the course. ​

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